Sev1Tech is seeking an Event Planner and Conference Manager to join a high performing team.

The Event Planner shall lead the planning and execution and follow up of events for PEO IEW&S and subordinate organizations. Prepare and provide products and reports relating to event planning and assist with the development of and preparation, review and update of documentation, cost, venue selection, procedures, planning and protocols. The contractor typical associated tasks include:

• Plan and coordinate logistics and operations for major PEO hosted events (promotions, changes of responsibility, meetings, conferences, seminars, workshops, symposia, and ceremonies).
• Works with client to develop program agenda consistent with enterprise goals and objectives.
• Responsible for providing preliminary budgets for client approval and working to stay within this budget as the program progresses.
• Recommending measures to improve methods, performance, and quality of product or service, and suggests changes to increase efficiency.
• Providing general direction, discovery, planning, execution and support to conference/meeting/event team and be an active participant.
• Conducting research, making site visits, and finding resources to help staff make decisions about event possibilities.
• Plan work to be accomplished, set and adjust short-term priorities, and prepare schedules for completion.
• Propose new ideas to improve the event planning and implementation process.
• Serving as liaison with vendors on event-related matters.
• Assisting with managing on-site production and registration desk, conference support for events as necessary.
• Attend all pre-event rehearsals and dry runs as necessary.
• Coordinate IT/AV support as necessary.
• Lead for transportation, set up and deconstruction of materials/equipment in support of event.
• Coordinating with communications team on the invitations, agenda and promotional materials associated with events.
• Creating and revising room layouts for each event.
• Lead creating and managing event/food registration website; work with webmaster for cross promotion as appropriate.

Adhering to established protocols is vital in government-related events:

• Ensuring compliance with security clearance requirements (e.g., U.S. Citizenship and current Secret Clearance).
• Follow specific guidelines set forth by Program Executive Office regarding conduct during official functions, (i.e., seating, table tents, procession, flag placement, etc.).
• Serve as the subject matter expert on all things Army protocol in support of events.
• Provide on-site transportation to and from events for high level dignitaries, military, and civilian personnel for the event/meeting/conference or other engagement.
• Specialize in organizing meetings and conferences such as change of charters, advance planning briefings, engagement with industry, department of defense and federal agencies.
• On-site support to high level personnel.

• Bachelor Degree from an accredited college or university in Business. (Ten (10) or more years relevant experience in event planning, meeting coordination or conference management to include budget and large conference management with experience specific to government and international meetings considered in-lieu of degree.)
• Minimum five (5) years relevant experience specific to government and international meetings.
• Provides general administrative and logistics support.
• Exceptional organizational, communication, and interpersonal skills.
• Proven ability to manage multiple projects and meet tight deadlines.
• Experience with budgeting, financial tracking, and contract negotiations.
• High level of discretion, professionalism, and the ability to manage confidential information.
• Prepares conference-related documents and correspondence.
• Writes, proofreads and formats documents, such as meeting invitations, confirmations, and thank-you letters; logistics fact sheets; guidelines for reimbursements, posters and exhibits, preparation of abstracts, speaker facilitation, agendas and/or programs.
• Leads tasks such as mailing, collating and coordinating mail-outs, stuffing of folders and name-tags.
• Staffs on-site registration desk and provides conference support.

Welcome to Sev1Tech! Founded in 2010, we are proud to be a leading provider of IT modernization, engineering, and program management solutions. Our commitment is to deliver exceptional program and IT support services that empower critical missions for both Federal and Commercial clients.

At Sev1Tech, our mission is clear: Build better companies. Enable better government. Protect our nation. Build better humans across the country. We believe that through innovation and dedication, we can make a significant impact on the communities we serve.

Join the Sev1Tech family, where your potential for greatness is limitless! Here, you will not only achieve remarkable accomplishments but also enjoy a fulfilling and rewarding career progression. We invite you to explore opportunities with us and become part of a team that values your contributions and growth.

Ready to take the next step? Apply directly through our website: Sev1Tech Careers and use the hashtag #joinSev1Tech to connect with us on social media!

For any additional questions or to submit referrals, feel free to reach out to recruiting@sev1tech.com.